Demonstrations

ExponentHR Features:

• Employee options to customize their own personal view dashboard.
• Option to have an employee's performance review overall score be systematically calculated or be manually calculated/entered by the reveiwer.
• The automatic rule enforcement by ExponentHR of garnishment rules and limits.
• Viewing a manager's employment information (ex. job title) when viewing their grant access rights.
• Communication tools and options to inform/remind employees regarding open enrollment.

ExponentHR Open Enrollment & EDI Feature:

• General walkthrough of the open enrollment process
  • Consultation with ExponentHR benefit specialist
  • Review plan/rate changes and associated timelines
  • Review and approval of updated benefit grid
  • Period to test/mitigate changes via an available test website
  • Notify employees of open enrollment period
  • Employees submit their benefit elections 
  • Management review of open enrollment progress via dashboard widget and available reports
  • Submitted elections approved by benefit administrators
  • ExponentHR EDI Team works directly with benefit carriers to confirm file feed setup and any changes
  • Elections for the new year communicated to respecive benefit carriers

Compliance Items:

• Nebraska - New paid sick leave law (effective 10/1/2025)
• SECURE Act 2.0 (effective 2026)
• One Big Beautify Bill Act (OBBBA)
• Oregon Wage Statement - Employer requirement to discuss payroll codes and pay rate information to all new hires and re-communicate to all annually (effective 1/1/2026)

Recent Enhancements:

• Optional "Late Entry" leave approval workflow (choosing whether leave entries that are entered retroactively should follow standard review process or bypass review process).
• Option to reinstate a former employee's paid leave balance upon their rehire or reset their balance zero hours upon rehire.
• Option to retrieve a specific EAN by entering the EAN number on the EAN Summary page.

ExponentHR Features:

• Employee ability to generate an employee directory report from their personal view of website (if desired, feature may be inactivated by employer).
• Option to access/enter performance journals for an employee via the "My Employees" widget on your manager dashboard.
• Capability to start previewing W-2/1099 form information prior to the conclusion of the payroll year.
• Designating individuals as variable hour employees (for PPACA monitoring) to systematically calculate their full-time equivalency and the ability to have their supervisor notified when the hours worked exceeds the set monitoring threshold.
• Option to make any field on the EAN required via the EAN System Administration feature.

ExponentHR Customer Feedback via Canny Feature:

• ExponentHR Canny:
  • View road map of current enhancements queued for development
  • Review ideas and feedback submitted by other ExponentHR users
  • Vote/comment on ideas submitted by other users
  • Submit your own ideas/feedback for ExponentHR development consideration
  • Receive notification when there is an update on your submitted/voted items
  • Review recaps of previously released enhancements

Compliance Items:

• Nebraska - New paid sick leave law (effective 10/1/2025)
• SECURE Act 2.0 (effective 2026)
• One Big Beautify Bill Act (OBBBA)

Recent Enhancements:

• New Abbreviated EAN View: Option to streamline EAN creation/review process by only having the EAN fields applicable to your company's operations displayed (all fields designated as non-applicable to be hidden by default).
• New EAN Field Requirement Option: Administrator configuration option to designated which fields in an EAN are required to be filled. This may be controlled on an EAN-by-EAN basis or applied across all applicable EANs.

ExponentHR Features:

• Viewing the PDF version of an employee’s W4
• Available resources to assist with opening or closing tax accounts
• Incident Tracking notes section expanded
• Performance Management Review settings saved
• Scheduling a report to identify impending expiration dates for licenses and certifications

ExponentHR Custom Fields and Table Feature:

• Custom Fields
  • Ability to create custom drop-down lists to ensure uniformity in data
  • Option to display on EANs with ability to selectively include on Pay Rate EANs and Misc HR/Payroll Notification EANs
  • Configurable to selection restrict usage of field based on designated companies within your organization
• Custom Tables
  • Ability to specify who can view the table and who can add, edit, or delete rows
  • Viewable in Employee Personnel Record
  • Reporting Options
  • Grant access configurable on manager-by-manager, table-by-table basis

Compliance Items:

• Nebraska - New paid sick leave law (effective 10/1/2025)
• Form 5500 filing deadline is 7/31/2025 for employers with plan offering that is subject to ERISA regulations
• SECURE Act 2.0 (effective 2026)
• One Big Beautify Bill Act (OBBBA)

Recent Enhancements:

• ExponentHR Canny: New enhancement suggestion tool
• Employee Personnel Record: Customizable Employee Info Section
• Performance Management: Configuration and Usability Enhancements
• New WA State Meal Break Penalty Options

ExponentHR Features:

• Breaking out funding for payrolls by classification codes (ex. locations, departments, etc.)
• Configuring 1095-C to use the lowest plan cost to determine box 15 value (ex. when medical plan offering has a tobacco surcharge)
• Reporting options to view the last paycheck date of employees
• Manager and employee view of arrearage amounts that accrued while while in an on-leave status
• Utilizing onboarding utility for new or existing employees based on template configurations

ExponentHR Background Screening Feature:

• Offered via our onboarding utility and one of our preferred partners
• Multiple package offerings available to choose from and have systematically applied in the onboarding process (per the selected settings in the template's configuration)
• Automatically assign task to initiate background screening for an employee/new hire
• Steps shown that new hire will use to initiate the background screening process
  • Accessing online portal
  • Entering their demographic information
  • Providing authorization to process via e-signature
  • Management review of the screening results and designating if new hire is cleared or not cleared to proceed with onboarding process

Compliance Items:

• Alaska - New paid sick leave law (effective 7/1/2025)
• Nebraska - New paid sick leave law (effective 10/1/2025)
• Form 5500 filing deadline is 7/31/2025 for employers with plan offering that is subject to ERISA regulations

ExponentHR Features:

• Bulk uploading hours from an Excel worksheet to an employee(s) time clock page
• Adding to the onboarding EAN and offer letter an additional pay rate field (ex. variable rates or piece rates)
• Creating bulk EAN/record changes for contractors
• Reporting to Support any ExponentHR website speed issues
• Administering Workers' Compensation rates annually within ExponentHR

ExponentHR Workers Compensation Feature:

• Overview of Workers Compensation functionality
• Administering Workers Compensation Codes
  • Create/edit new W/C codes 
  • Assigning W/C code to the respective job codes
  • Define W/C rate(s) associated with the W/C code. This can be a default rate or an alternate rate that is dynamically assigned based on the employee's work state
• Workers' Compensation Audit report that auto-summarizes the earnings based on the defined W/C codes and rates
• Workers' Compensation Census summarizes prior 12-month eligible wages for W/C

Compliance Items:

• Alaska - New paid sick leave law (effective 7/1/2025)
• Nebraska - New paid sick leave law (effective 10/1/2025)
• EEO reporting portal is now open with a deadline for applicable employers to file 2024 data by 6/24/2025
• Form 5500 filing deadline is 7/31/2025 for employers with plan offering that is subject to ERISA regulations

Recent Enhancements:

• New automated employment and income verification via integration with The Work Number by Equifax
• Employee personal view to see any deduction arrearage balance they still owe and the associated transaction history
• Option to either maintain or remove a manager's existing approval of an employee's time clock when importing new items to that employee's time clock

ExponentHR Features:

• Establishing a recurring deduction for employee(s) with option to have any missed deductions go into arrears and applied on a future payroll voucher
• Employee self-service access to their own onboarding documents during and after the onboarding process
• Create an anonymous survey through ExponentHR's survey management utility
• Automatic systematic updates to the state level rules/limits for garnishment orders
• Reporting options to see which tax deposits have been processed vs still pending

ExponentHR Tax Management Utility Feature:

• Centralized portal to view all items related to your tax transactional activity and notifications
• Direct access to the various tax-related reports located throughout the ExponentHR website in addition to specific company summary reports, such as:
  • Deposit History
  • Deposit Analysis
  • Liability Analysis 
• Ability to communicate directly with ExponentHR tax specialist by creating a ticket (with option to attached notices/documents to each ticket)
• Access to Company Package, with summary of quarterly activity/filings
• Notification options to opt in/out of selected notification types from the utility

Coming Soon: ExponentHR Verification of Employment and Income Feature:

• To be released in the coming months: Automated Verification of Employment
• ExponentHR is partnering with Equifax's The Work Number 
• Free service offering that will be automatically activated for your organization (unless you choose to opt-out)
• Verification made available 24/7 to credentialed verifiers with employee consent
• Removes HR personnel from the verification process

Compliance Items:

• Missouri - New paid sick and safe time (effective 5/1/2025)
• Alaska - New paid sick leave law (effective 7/1/2025)
• Nebraska - New paid sick leave law (effective 10/1/2025)

Recent Enhancements:

• ExponentHR Canny: New enhancement suggestion tool
• New IP Address Restriction Options: Expanded ability to now additionally create a list of pre-authorized IP addresses based on a range of IP addresses or range based on CIDR