ExponentHR

Terms of Use

Your employer has entered into an agreement with Exponent Technologies, Inc. ("Exponent Technologies") to provide certain human resources services, including this website and the materials and documents contained herein.  Your employment relationship with your Company is not affected by the agreement between your Company and Exponent Technologies.  You are not an employee of Exponent Technologies and Exponent Technologies assumes no control or right or responsibility for the direction or supervision of your employment. The services, including the website, are provided solely for the benefit of the Company and it is in the sole discretion of the Company the extent to which it provides the services, including the website, to you for use. 

By using any website of Exponent Technologies in any manner, you agree to accept and comply with the terms and conditions of use as stated below, including agreeing to indemnify and hold harmless Exponent Technologies from all related claims of any nature. These terms and conditions may be updated at any time without notice. You should visit this page periodically to review the then-current terms of use.

All services, materials and information contained in this website are the property of Exponent Technologies and are protected by copyright, trademark and other intellectual property laws.  Click on the Copyright Notice below for more information regarding these protections.  You may view, print or download copies of the materials from this website solely for use related to performance of your job duties and obligations with the Company, provided you keep intact all copyright and other proprietary notices. No material from this web site may be otherwise copied, reproduced, modified, republished, uploaded, posted, transmitted, or distributed in any other way without prior written permission from Exponent Technologies.

You agree that any and all comments, information, feedback and ideas regarding our company, products or services that you communicate to Exponent Technologies will become the property of Exponent Technologies, and Exponent Technologies shall be entitled to full rights of ownership, including without limitation, unrestricted right to use or disclose such information in any form, medium or technology now known or later developed, and for any purpose, commercial or otherwise, without compensation to you.

You agree not to de-compile, reverse engineer, disassemble, tamper with or unlawfully use or reproduce any of the information, software, copyrighted or trademarked material, trade secrets or other proprietary information contained herein.

No services, materials or information offered through this website should be construed to be the rendering of legal, insurance or investment advice or counsel. You are responsible for obtaining your own competent legal, insurance and investment advice from qualified providers at your own expense.

Exponent Technologies may at any time, in its sole discretion and without notice, make changes to the services, materials and information described in this website or discontinue any services described or provided herein.

You agree that Exponent Technologies may, in its sole discretion, terminate your access to this website at any time without notice. You also agree that Exponent Technologies has the right to monitor your access and use of its websites without notification to you.

All personal information is subject to the Privacy Notice of Exponent Technologies which may be accessed by clicking on Privacy Notice at the bottom of this page.

Access to and use of password protected or secured areas of this website is restricted to authorized users only. You are solely responsible for maintaining the confidentiality of any username and password that you choose, or is chosen by your Company's web administrator on your behalf. You are solely responsible for any activity that occurs under your username and password. Unauthorized access to password protected or secured areas of this website is prohibited and may lead to discipline from your Company, up to and including termination and/or criminal prosecution.

You acknowledge and agree that the security of information transmitted over the Internet and the World Wide Web can never be guaranteed. You hereby waive any and all claims against Exponent Technologies in this regard and acknowledge that Exponent Technologies is not responsible for any interception or interruption of any communications over the Internet and World Wide Web or for any changes to or losses of data.

By using this website in any manner, you agree to these terms and conditions, including agreeing to indemnify, defend and hold Exponent Technologies, its officers, directors, employees, agents, licensors, suppliers and any other third party, without limitation, harmless from and against any and all third party claims, liabilities, damages, losses or expenses (including reasonable attorney's fees and costs) arising out of, based on or in connection with any violation of these terms and conditions.

YOUR ACCESS TO AND USE OF THIS WEBSITE IS AT YOUR OWN RISK. THE SERVICES, MATERIALS AND INFORMATION CONTAINED IN THIS WEBSITE ARE PROVIDED "AS IS". TO THE GREATEST EXTENT ALLOWABLE UNDER APPLICABLE LAW, ANY WARRANTY (EXPRESS OR IMPLIED) OF ANY KIND, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF MERCHANTIBILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT OR TITLE IS HEREBY EXCLUDED.

EXPONENT TECHNOLOGIES USES REASONABLE EFFORTS TO INCLUDE ACCURATE AND TIMELY INFORMATION ON THIS WEBSITE. HOWEVER, YOU SHOULD NOT ASSUME THAT THE SERVICES, MATERIALS OR INFORMATION CONTAINED IN THIS WEBSITE ARE ERROR FREE OR ARE SUITABLE FOR A PARTICULAR PURPOSE.

YOU AGREE THAT UNDER NO CIRCUMSTANCES SHALL EXPONENT TECHNOLOGIES BE LIABLE FOR ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, PUNITIVE OR EXEMPLARY DAMAGES SUFFERED BY YOU INCLUDING, WITHOUT LIMITATION:

.         LOST PROFITS OR DAMAGES FOR BUSINESS INTERRUPTION

.         COSTS OF REPLACEMENT GOODS

.         LOSS OR DAMAGE TO PROGRAMS OR DATA ARISING OUT OF THE USE OR INABILITY TO USE THIS WEBSITE OR ANY LINKED SITE

.         DAMAGES RESULTING FROM THE USE OF OR RELIANCE ON THE SERVICES, MATERIALS OR INFORMATION PRESENTED ON THIS WEBSITE OR ANY ERRORS OR OMISSIONS IN THE CONTENT HEREIN

.         DAMAGES ARISING FROM VIRUSES, WORMS, TROJAN HORSES OR OTHER CODE THAT HAS CONTAMINATING OR DESTRUCTIVE PROPERTIES

.         DAMAGES RESULTING FROM ANY BREACH OF SECURITY ASSOCIATED WITH THE TRANSMISSION OF INFORMATION THROUGH THE INTERNET, EVEN IF EXPONENT TECHNOLOGIES WAS ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

THIS WEBSITE CONTAIN TYPOGRAPHICAL ERRORS. EXPONENT TECHNOLOGIES PROVIDES THIS CONTENT 'AS IS' AND MAKES NO EXPRESS OR IMPLIED WARRANTY OF ANY KIND, BASED ON THE INFORMATION CONTAINED HEREIN. EXPONENT TECHNOLOGIES IN ITS SOLE DISCRETION, RESERVES THE RIGHT TO MAKE CHANGES TO THE INFORMATION CONTAINED HEREIN, AT ANY TIME, AND TO INCLUDE THOSE CHANGES IN FUTURE VERSIONS.

This website may provide, for your convenience and information only, links to certain other World Wide Websites. If you decide to access any of the third party sites linked to this website, you do this entirely at your own risk. Exponent Technologies is not responsible for the content of other sites.

EXPONENT TECHNOLOGIES DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, TO ANY SUCH LINKED SITES, INCLUDING BUT NOT LIMITED TO ANY TERMS AS TO THE ACCURACY, OWNERSHIP, VALIDITY OR LEGALITY OF ANY CONTENT OF A LINKED SITE.

You are solely responsible for the content of your communications and their legality under all laws and regulations. You agree not to use this website to distribute, link to or solicit content that is defamatory, harassing, unlawful, libelous, harmful to minors, threatening, obscene, false, misleading, or infringing a third party intellectual or privacy rights.

Access to and use of this website are subject to all applicable international, federal, state and local laws and regulations. You agree not to use the website in any way which violates such laws and regulations. All matters relating to your access and use of this web site shall be governed by the federal laws of the United States and the laws of the State of Texas. Exclusive jurisdiction and venue of any actions or disputes arising out of, or relating to or in any way connected with your access and/or use of this website or the materials and documents contained herein shall be submitted to binding arbitration in Dallas County, Texas administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules.

Privacy Notice

VERSION DATE: July 10, 2025

INTRODUCTION:

Welcome to the ExponentHR website (“ExponentHR”). We share your concern regarding the privacy of personal information. Accordingly, this Privacy Policy sets forth our privacy principles and describes the practices we follow with respect to the privacy of ExponentHR users. From time to time, alterations to ExponentHR or other services offered by Exponent Technologies, Inc. (“Exponent Technologies” or “Us” or “We”) may necessitate changes to this Privacy Policy and you are advised to review it periodically. We will update and maintain the “VERSION DATE” at the top of this Privacy Policy when this policy is updated. Any updates will be effective as of the Version Date. By using the ExponentHR website, you consent to the collection and use of your personal information by Exponent Technologies.

WHY WE COLLECT PERSONAL DATA:

ExponentHR is a human capital management solution. We contract with employers to provide ExponentHR as a tool for employee and contractor self-service as well as to assist our clients with their administration of HR, benefits eligibility and enrollment, time keeping, payroll processing, employment taxation, etc. Providing these services requires the collection and use of personal data. We use personal data only for the purposes for which it was originally collected, to provide the services contracted for by employers and as otherwise required or allowed by laws, rules, and regulations.

HOW WE DO NOT USE YOUR PERSONAL INFORMATION:

We do not share your personal information other than to provide the services contracted for by your employer or as otherwise directed by your employer or contractor or as required by applicable laws, rules, and regulations.

HOW WE COLLECT PERSONAL DATA:

We may collect information about you from a variety of sources including:

• Your employer via their direct access and use of ExponentHR, paper or electronic forms, or from access to other systems to which your employer grants Us access.
• Directly or indirectly from third-parties authorized by your employer, for example time keeping systems, applicant tracking systems, etc. For more on indirectly collected personal data please see the below Indirect Data Collection section.
• From you and your access and use of ExponentHR including information you directly or indirectly provide. For example, directly supplied information may include when you update your personal information, punch or report time, request time off, etc.

For any personal data provided to us by your employer or a third-party authorized by your employer, it is your employer or the third-party’s responsibility to provide any necessary notices and obtain any necessary consents for the collection and use of such information.

     Indirect Data Collection:

     We may indirectly collect additional information that could be used to identify you such as cookies, web beacons, IP addresses, web server logs, browser information, etc. This information is used to improve your ExponentHR experience, for authentication and security, for product improvement, for certain functionalities of the site such as restricting time punch capabilities, for site security, etc.

     What are Cookies and Web Beacons and How We Use Them:

     Like many other commercial web sites, We utilize a common web technology called "cookies" to collect and store information about how our site is used. Cookies are small text strings sent to your browser. Cookies do not retrieve any other data from your hard drive or obtain your e-mail address. If you are simply browsing ExponentHR, a cookie may be used to identify your browser as one that has visited the site. Cookies help website operators determine that a particular user previously visited a website and allow operators to remember user preferences from prior sessions.

     Web beacons are files associated with web pages that help recognize and count visitors. For example, a web beacon may allow Us to know that a page’s visitor received an email from Us and used a link in that email to help reach that page of our website.

     Most browsers offer the ability to accept all cookies, notify you when a cookie is sent, or reject all cookies. Similarly, many email systems allow you to turn off HTML display and only show the text portions of emails. However, rejecting all cookies or limiting web beacons may reduce, limit, or prevent functionality within ExponentHR.

     What is an IP Address and How We Use Them:

     IP addresses are numbers that are automatically assigned to devices connected to the internet. We use your IP address to help diagnose problems with services, to administer and improve our websites, to help identify you and track the information you have seen on our sites, and, among other things, for security purposes. 

TYPES OF PERSONAL INFORMATION WE COLLECT:

To better serve our clients and their users, We collect and maintain a variety of personal information in the employment context including, sensitive personal information. The categories of personal information We collect and some examples are listed in the following table:

HOW WE USE AND SHARE YOUR PERSONAL INFORMATION:

     Providing Services – The services Exponent Technologies provides to its clients require the use of personal information. Examples of such uses may include, among other things: calculating benefits eligibility, transmitting benefit enrollment information to benefit carriers, calculating time and wage data, remitting payroll taxes, filing tax returns, printing and mailing forms (e.g. forms W-2 or 1095-C), allowing your employer’s management personnel to generate reports, allowing you to access your data, personalizing your ExponentHR experience, providing employment information to employment verification service providers, and allowing Us or your employer to communicate with you. ExponentHR shares personal data with third-parties in limited instances to provide its services. For example, We use a third-party to print and mail certain forms as requested by or required for clients and their users. We may use an outside vendor to augment or manage aspects of the ExponentHR website and service offering. Any time personal information is shared with a third-party selected by Exponent Technologies (as opposed to your employer), We have agreements with those vendors to limit the use of that data consistent with our contractual services.

     Maintaining and Improving Services – Exponent Technologies may use data to monitor and help optimize the performance of ExponentHR. We may also use data to recognize areas for enhancement or further development of ExponentHR.

     Security – We may use personal information to help prevent, detect, and respond to security incidents, real or perceived in good-faith, such as fraud, theft, technical threats, or other issues that may harm Exponent Technologies, its clients, or others.

     Legal and Regulatory – If a third-party such as a government authority, law enforcement agency, or civil litigant produces a valid legal request such as a warrant or subpoena from a third-party, data may be shared as necessary to comply with the request. ExponentHR may also retain data to comply with legal or regulatory requirements.

PRIVACY RIGHTS:

Depending upon where you live and subject to certain exceptions, you may have rights related to your personal data including some or all of those below listed. As a service provider, we will refer anyone making a verifiable consumer request related to an active client to that client.

      Right to Know – The right to request information about what personal information we collect, how we use or disclose it, and why.

     Right to Correct – The right to correct inaccurate information about you in ExponentHR.

     Right to Request Deletion - The right to request that your data be deleted or de-identified subject to certain exceptions.

     Right to Opt-Out of Sale of Personal Information and Targeted Advertising – As Exponent Technologies does not sell personal information or use targeted advertising, there is no need to make such requests to ExponentHR.

     Right to Non-Discrimination Based on the Exercise of Privacy Rights - The right not to be discriminated against based upon your exercise of your privacy rights.

     How to Exercise Your Rights or Make Other Privacy-Related Requests - To submit a request regarding your privacy rights, you may reach Exponent Technologies via email at privacy@exponenthr.com or via phone at (866) 612-3200. In some instances, you may also appoint an authorized agent to make a request on your behalf using either of the above methods.

HOW YOU CAN ACCESS AND UPDATE YOUR PERSONAL INFORMATION:

If you have access to ExponentHR, you may view and edit your personal information at any time using ExponentHR by navigating to My Info > Change My Information.

If you no longer have access to ExponentHR or believe there is information that needs to be updated which you cannot update through self-service, you may request to have your information updated by contacting your employer or former employer.

If your former employer is no longer able to update your personal information, please contact Us at privacy@exponenthr.com using our toll-free number (866) 612-3200.

Copyright Notice

ExponentHR and Exponent Technologies are the sole property of and registered trademarks of Exponent Technologies, Inc ("Exponent Technologies"). All services, materials and information contained in this website are the property of Exponent Technologies, Inc. and are protected by copyright, trademark and other intellectual property laws. No material from this web site may be copied, reproduced, modified, republished, uploaded, posted, transmitted, or distributed in any way without prior written permission from Exponent Technologies.